1. What is the procedure to be followed for transfer of shares?

For transferring Share, Transfer Form should be used within its validity of one year or book closure whichever is later. All the columns of the transfer form should be filled in properly and admissible stamps (Special Adhesive share transfer stamps) to be affixed on the transfer deed @ 0.25% of the market value of shares prevailing on the date of execution of Share Transfer Form.

The details to be filled in the share transfer form are:

a. Name of the Company – RCL RETAIL LIMITED
b. Name of the Stock Exchange if purchased through Stock Exchange
c. Number of shares in figures & words
d. Consideration (Market Price as on date of execution of Share Transfer Form) in figures & words
e. Share Certificate Nos. and Distinctive Nos. of shares of all the Share Certificates should be mentioned in the transfer form. Details be given in separate columns for individual share certificates.
f. Ledger folio of seller (transferor)
g. Names of transferor(s) and their signature(s).
h. Signatures, name and full address of witness
i. Witness should be other than transferor(s).
j. Name/s of the transferee/s and their signatures
k. Occupation, address of transferee and name of the Father/Husband of transferee
l. If already holding shares give existing Ledger Folio Number
m. Mention value of stamps affixed
n. Mention date of execution on which the document has been executed and ensure that it should be later than the date mentioned in the stamp impression affixed by the Registrar of Companies / Notified authorities.
o. Mention place of signing of transfer form
p. All transferee(s) should sign in the place provided for specimen signature
q. On the backside of the transfer form, write details of Power of Attorney Holder if PA is given
r. Give address on which the share certificates are to be despatched by the Bank/Transfer Agent.
s. Affix share transfer stamps (Spl.Adhesive) in the space provided @ 0.25% of market value of shares.
t. Enclose share certificates mentioned in the transfer form and forward the same to the our Registrar for effecting transfer. The above procedure is not applicable to shares held in demat form. For this the shareholder(s) have to contact their Depository Participant (DP) where demat account is maintained.

2. What is the procedure to be followed for transmission of shares?

Transmission of shares arises in case of death of the registered shareholder. If the shares are held in Joint names, only the deceased shareholder's name is deleted. For this a copy of death certificate of deceased registered shareholder duly attested by competent authority (magistrate, Notary Public, Government of India or managers of any Scheduled Bank) is to be sent along with the share certificate to our Registrar for effecting transmission.

In case of a single shareholder and where nominee has been appointed, the shares will be transmitted in favour of the nominee on execution of an indemnity cum affidavit. The duly executed indemnity cum affidavit, a copy of death certificate of deceased registered shareholder duly attested by competent authority (magistrate, Notary Public, Government of India or managers of any Scheduled Bank) along with the original share certificate is to be sent to our Registrar for effecting transmission.

In case of a single shareholder, where no nominee has been appointed but a will is made, then shares will be transmitted in favour of those persons who are heirs of the deceased registered shareholder as per probated will.

In case the deceased shareholder has died intestate and no nomination was made then the transmission of the shares will be effected only on complying with the required procedures in this regard.

For this the legal heirs are required to execute the following:

a. Title Claim Form
b. Affidavit sworn in by the claimants
c. No Objection Certificate from other heirs in favour of person claiming thetitle to shares.
d. Surety Form
e. Indemnity

The aforesaid documents, a copy of death certificate of deceased registered shareholder duly attested by competent authority (magistrate, Notary Public, Government of India or managers of any Scheduled Bank) and the original share certificate is to be sent to our Registrar for effecting transmission.

The above procedures are not applicable to shares held in demat form. For this the nominee / legal heirs have to contact the concerned Depository Participant where demat account is maintained and not the Bank or the Registrar.

3. What is the procedure for consolidation and sub-division of shares?

The shareholder(s) has to make a written application along with the original share certificate(s) for consolidation / sub-division as the case may be and new certificate(s) in lieu of the original one(s) will be issued. For the convenience of payment of dividend, transfer etc., it is desirable that the shares held in different folios in the same names may be consolidated into one folio.

4.What is the procedure to be followed for issue of duplicate share certificate?

For defaced/damaged share certificate(s):

Duplicate share certificate(s) will be issued in lieu of defaced/ damaged share certificates. The defaced/damaged share certificates may be sent with request along with relevant information to facilitate issue of duplicate certificate(s).

In case of theft or loss of certificate(s):

The loss of share certificate(s) shall be reported immediately to the company or our Registrar along with certificate Nos. / Folio No. and Distinctive Nos. to mark "Stop Transfer" of such shares and for sending the required procedures for issue of duplicate share certificate. A complaint shall have to be lodged with the local police station about the loss of certificate(s) and a copy of the FIR shall be obtained. Thereafter all required executed documents, as stated in the procedure, along with the copy of the FIR are to be sent to the Bank or to our Registrar for issue of duplicate. Duplicate share certificate(s) will be issued only after the expiry of 15 days notice period from the date of issuing a Public Notice in two newspapers regarding the loss/non-receipt of the original share certificates

In case retrieval of original share certificate:

The shareholder is requested to surrender the original share certificate to Registrar immediately if the duplicate share certificate has been issued. However, if the original share certificates are found before complying with the procedure for obtaining duplicate share certificate, the same may please be informed to the company or Registrar immediately for removing the caution immediately from the folio.

5.What is the procedure for issue of duplicate dividend warrants?

Shareholders who have not received the dividend warrants within a reasonable time after the despatch of the same shall have to apply for duplicate warrant(s) quoting the relevant folio no. and certificate no. if shares are held in physical form and citing their DP Id and Client Id if shares are held in demat form. Duplicate warrants will be issued after reconciling the Bank statement and after it is found that, the said warrant(s) are unpaid.

6.Where the dividend warrants are required to be sent for revalidation?

On expiry of the validity period, the warrant(s) need to be sent to the company or to our Registrar for revalidation / issue of fresh warrant(s).

7.How mistake(s) in share certificate(s) / dividend warrant(s) can be corrected?

Requests for correction in share certificates/dividend warrants duly signed by all the holders may be sent along with the original document to the company or to our Registrar.

8. If there is a change in address / bank details, what is the procedure to get it recorded? Can joint

holder request for change in address?

The first shareholder is required to send a request in this regard in writing duly signed by him and indicating the folio no. If shares are in Demat form, for any change in name, change in Bank account no. etc, shareholders are required to contact their respective depository participants.

9. If there is any change in name of the shareholder, what is the procedure to get it recorded?

Change in the names of Individuals

Shareholders are required to send their requests for change of names together with original certificate along with a copy of notification in the Official Gazette or a newspaper or an affidavit drawn on stamp paper of appropriate value duly sworn. The fresh specimen signature duly attested by a banker shall also have to be submitted to the Registrar.

Change in the name consequent upon marriage/ divorce

For effecting the change of name consequent upon marriage/divorce etc., the original certificate together with a copy of marriage certificate/decree of divorce duly attested by competent authorities should be forwarded to Registrar. Fresh specimen signature duly attested by a banker shall also have to be submitted to the Registrar.

Change in the name of Companies

Companies desirous of changing the name in which the share certificate has been issued shall have to furnish a certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies along with the original share certificate

10.CONTACT DETAILS

Secretarial Department:
Mr. S. Karunamoorthy Manager (Legal) & Company Secretary
No.84/85, Walltax Road, II Floor, Chennai – 600 003
E mail :- This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone:- 044 – 3190 5002
Fax :- 044 - 2534 5275

Registrar and Share Transfer Agent:
M/s. Cameo Corporate Services Limited No.2, Club house Road,
Anna salai, Chennai – 600 002
Ph : 044 - 2846 0390 (5 lines)
Fax : 91-44 - 2846 0129
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.